Certified Payroll Compliance for Vendors

Vendor Certified Payroll Guide

This guide provides essential information for Prime contractors and subcontractors to ensure certified payroll compliance when working on public works contracts with the City of Syracuse. It covers key requirements, including documentation, timelines, and adherence to local and state regulations. Following these guidelines will help contractors avoid delays and maintain compliance throughout the project.

What is Payroll Compliance?

Certified Payroll compliance involves adhering to regulations regarding wage rates, reporting, and documentation for vendors engaged in City Public Works contracts subject to NYS prevailing wage. This process promotes transparency, fair wages, and fosters trust between the City of Syracuse and its vendors.

Key Compliance Requirements for Vendors

1. Timely Reporting: Vendors must submit certified payroll reports and documentation within 30 days of payroll week end, to verify compliance with prevailing wage rates.

2. Certified Payroll: Submission of certified payrolls is required to confirm that employees are accurately compensated.

3. Workforce Participation Goals: Vendors are responsible for reporting on workforce diversity to meet the City of Syracuse’s Minority and Women Participation goals.

4. Prevailing Wage Compliance: All vendors must comply with applicable NYS prevailing wage schedules.

 

LCP Tracker (Previous System)

The City of Syracuse has utilized LCP Tracker (Labor Compliance Program) for Certified payrolls with a week end prior to December 31, 2025, as our tool for Prime Contractors and subcontractors to manage certified payroll and ensuring compliance.

NYS DOL Portal (Current System)

As of December 31, 2025, Certified Payroll Reports must now be submitted through the NYS Department of Labor electronic portal:
NYS DOL Certified Payroll Portal

To register a project:

Helpful resources: